Documentation
All of our software comes with a complete set of users guides, quick reference guides and system manager guides that give detailed technical information and application examples.
Each time a major software version is released, a complete set of documentation is provided in Adobe Acrobat PDF.
Here is just a sampling of the many user guides and reference manuals available in Escape Online.
How-Tos
This is our name for documentation you can access directly from the activity. EVERY activity has a Tools menu with a link to a how-to. A lot of activities have videos too!
Once you select the How-To, Escape Online displays the documentation in the work space in a PDF format. So it has bookmarks (links to sections), search and zoom. And, you can print it, save it to your hard drive, even email it to a co-worker.
Or, you can watch a video. Click on the picture below and see an actual video that is available in our software.
From the Help Menu
It is one thing to see the documentation for the activity you are using, but what if you want the BIG picture. Our manuals are designed to address the different types of users that work in Escape Online. Here is a list of our documentation.
- General Escape Keys - This is a handy little tri-fold card that we give out at trainings. It gives you all the key board shortcuts, mouse movements, and lots of tips and tricks for using the functionality that best serves your work style.
Finance User Guides
- Accounts Payable User Guide - Discusses requisition and payment processing from the perspective of the accounts payable staff.
- Accounts Receivable User Guide - Discusses invoice, receipt and deposit processing from the perspective of the accounts receivable staff.
- Admin User Guide - Describes the basic activities (submitting requisitions and budget transfers, reviewing accounts, approving requisitions).
- Budget User Guide - Describes the budget management process. It details setup, developing a budget model and creating change records for loading information into that model. It includes budget entry, transfers, reporting and position control!
- County District Services User Guide
- Finance Setup - Covers the general setup required to run any of the Finance activities of the Escape system. It includes important technical information for Finance, as well as setup for specific codes.
- Fiscal User Guide - Covers the activities of the school business office, including account managment, journal entry management, SACS and approvals.
- Fixed Assets User Guide - Discusses entry and management of fixed assets, including auto-creation from requisitions, updating, disposing, depreciating.
- Purchasing User Guide - Discusses requisition management from the perspective of the purchasing agent or buyer. In addition, it includes chapters on receiving items and vendor management.
- Stores User Guide - Discusses entry and management of stores items, including issuing, unissuing, returning and "back orders." Stores items can be used to manage not only your warehouse items, but any other products you want to track — for example, maintenance parts.
- Work Order User Guide - Discusses entry and management of work orders in Escape Online, both from the
perspective of the Admin user who enters the work order and the maintenance users who manage them.
- Year End Reference - a guide for beginning the next fiscal year and closing your books at year-end.
HR/Payroll User Guides
- County District Services User Guide - Covers all of the tasks that county district services perform on behalf of districts.
- Credentials District User Guide - Describes credential processing from the district's viewpoint.
- Credentials County User Guide - Describes credential processing from the county's viewpoint.
- HR User Guide - Describes the HR/Payroll module of Escape Online from the perspective of the personnel and position control offices.
- HR/Payroll Setup - Covers the general setup required to run any of the HR/Payroll activities of the Escape system. It includes important technical information for HR/Payroll, as well as setup for specific codes.
- Payroll User Guide - Describes the HR/Payroll module of Escape Online from the perspective of the payroll technicians and supervisors.
- Retirement User Guide - Covers the activities for retirement users in single and multi-organization implementations. It includes tasks such as reviewing persons, importing and editing report lines and finally processing the reports.
System Manager Guides
- Database Reference - For database administrators. This lists every column in every table of Escape Online. It includes a map that helps you tie it all together.
- Report User Guide - Gives the IT power user that wants to create custom Crystal reports the information necessary for integrating their report into Escape Online.
- System Manager User Guide - Details the configuration, system setup, installation and update of the software. It is written at a very high-level, meant only for system managers of Escape Online.
Departmental System/User Guides
Similar to the Finance user guides, these are tailored to our Departmental customers.
- Requisitioner User Guide
- Departmental Purchasing User Guide
- Departmental Finance Setup
- Departmental System Manager User Guide
- Fixed Assets User Guide
- Stores User Guide
- Work Order User Guide
Report Samplers
Just like user guides, we create report samplers that are based on the user's role/needs. Report samplers include information on how to enter report criteria, possible sorts, special considerations, Escape Classic equivalents and samples of each sort.
- Finance
- Finance Admin Reports
- Finance AR Reports
- Finance Assets Reports
- Finance Fiscal Reports
- Finance Ledger Reports
- Finance ReqPayment Reports
- Finance Stores Reports
- Finance Work Order Reports
- Finance Reports (Every finance report in one book!)
- HR/Payroll
- HR/Payroll Credential Reports
- HR/Payroll Employee Reports
- HR/Payroll Payroll Reports
- HR/Payroll Position Control Reports
- HR/Payroll Reports (Every HR/Payroll report in one book!)
- Departmental
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